· Work with client and event team to develop, coordinate and implement meetings, incentives and events · Create and develop program timeline, ensure deadlines are met accordingly · Conduct site inspections as required; follow up with site inspection notes, revised estimated budget, program itinerary and program timeline · Conduct pre-program briefings and post-program debriefings · Facilitate the creative direction and fulfilment of program-related participant and host communications • materials, including, but not limited to websites, save the dates, room gifts, pre-trip and on-site materials etc. · Assist in the development and presentation of sales pitches and proposals. · Follow proper event process and standards set out by client & the events team · Work very closely with the events team in ensuring accurate and timely information is clearly communicated · Participates in regular group meetings with client stakeholders, events team, and any officially appointed third-party partners of BCD Meetings & Events · Reconcile all final billing on-site prior to final billing being sent to Finance · Prepare program-related Invoice and Payment Request Forms, ensure timely payment of all supplier/vendor bills and oversee the invoice payment of deposits with the necessary follow-ups · Manage program budgets, present to Manager for review and approval · Track and manage air, hotel and vendor attrition, cancellation and deposit schedules · Source and negotiate hotel, air, venue, etc. contracts, utilizing and leveraging on preferred and approved partners |