The Project Accountant is responsible for preparing the client final billing and managing the financial reconciliation and reporting of program profitability and vendor spend.  Review final vendor invoices and compare against contracted services to ensure accuracy.   This position works closely with the Operations and Account Management Teams. 

Essential Duties and Responsibilities:

Job Specific Essential Duties & Responsibilities:

Data Accuracy & Reporting

• Spend and cost savings data entry into StarCite meeting management tool.
• Quality control of final budgets for accuracy in spend and savings reporting.
• Enter final billing budget into Maconomy
• Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document
• Prepare final labor reports

Billing

• Identify revenue variances between original and final bill
• Identify billing opportunities to maximize revenue
• Monitor group balance transactions and make additional revenue adjustments as necessary
• Prepare final closing invoice in Maconomy and close program
• Prepare journal entries, job reallocations, revenue adjusting entries and invoices as required

Supplier Partnerships

• Resolve  billing discrepancies with vendors
• Collect all hotel commissions due
• Evaluate the accuracy and completeness of on-site billing
• Reconcile all vendor invoices against on-site billing documents and purchase agreements
• Review vendor invoices and compare against vendor contracts to ensure accuracy.

Project Management

• Manage billing reconciliation process for meeting and event expenditures.
• Work with planning leads to produce accurate final invoices.
• Execute payments within client guidelines and policies.
• Perform audit and file close out procedures within customer required timeline.
• Prepare final billing according to client and internal guidelines.  Review with the Program Manager and Account Executive and make changes as necessary.