Job Title: Purchasing Executive

Company: ibis Styles Hotels

Location: bis Styles Kuala Lumpur Fraser Business Park, Kuala Lumpur, Malaysia

Job Type: Permanent

Company Description
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster.


Job Description

Primary Responsibilities

1. Purchasing & Procurement Operations

Assist in sourcing and purchasing food, beverage, and non-food items in accordance with approved purchase requisitions.

Prepare and generate Purchase Orders (PO) based on approved requisitions and ensure accuracy of details.

Obtain price quotations from approved suppliers and assist in price comparison and cost control.

Follow up with suppliers to ensure timely delivery of goods and services.

Coordinate with the Executive Chef, F&B, and user departments on product specifications and delivery requirements.

Ensure all purchasing activities comply with company policies and procedures.

Maintain accurate purchasing records, files, and documentation.

Assist in maintaining an updated and approved supplier/vendor list.

Support the Purchasing Manager in supplier negotiations when required.

2. Receiving, Inventory & Quality Control

Coordinate with the Receiving and Store teams to ensure goods received match purchase orders in quantity and quality.

Assist in conducting regular stock checks and inventories with store personnel.

Report discrepancies, damages, or shortages to the Purchasing Manager immediately.

Ensure proper documentation for goods received, including Delivery Orders (DO) and invoices.

Support surprise checks on receiving and storage areas to ensure compliance with HACCP standards.

Assist in supplier premise checks when required, under the guidance of the Purchasing Manager and Executive Chef.

3. Reporting & Administration

Prepare daily, weekly, and monthly purchasing reports as assigned.

Update price lists and ensure accurate data entry in the purchasing system.

Assist in tracking market price trends and product availability.

Provide administrative support for audits and management reviews.

4. Teamwork & Professional Conduct

Work closely with internal departments to ensure smooth purchasing operations.

Maintain professional communication with suppliers and internal stakeholders.

Follow grooming, hygiene, and professional conduct standards at all times.

Participate in departmental meetings, briefings, and training sessions as required.

5. Safety & Other Responsibilities

Be familiar with hotel fire, life safety, and emergency procedures.

Comply with company policies, SOPs, and safety regulations.

Perform any other reasonable duties assigned by the Purchasing Manager or Management.


Qualifications
Diploma or Bachelor’s Degree in Purchasing, Supply Chain Management, Business Administration, Hospitality Management, or a related field.

Minimum 1–3 years of experience in purchasing or procurement, preferably within the hotel or hospitality industry.

Basic knowledge of purchasing procedures, inventory control, and cost management.

Familiarity with hotel purchasing systems and ERP software is an advantage.

Strong communication and interpersonal skills.

Good negotiation and coordination abilities.

Well-organized, detail-oriented, and able to work under pressure.

Proficient in Microsoft Office applications (Excel, Word, Outlook).

Able to work independently and as part of a team.

High level of integrity and confidentiality

Posted: 13/01/2026